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Managing Inventory

Day-to-day inventory management for your BookWish store.

Quick Actions​

Adding a Single Book​

  1. Shop > Inventory > Add
  2. Scan ISBN or search
  3. Set quantity and price
  4. Save

Adjusting Stock​

  1. Find book in inventory list
  2. Tap to edit
  3. Update quantity
  4. Save with reason (sale, return, adjustment)

Removing Books​

  1. Find book in inventory
  2. Swipe left or tap Remove
  3. Confirm deletion
  4. Book removed from website

Inventory Dashboard​

Your inventory dashboard shows:

Summary Stats​

  • Total Titles: Unique books in stock
  • Total Units: Sum of all quantities
  • Inventory Value: Total retail value
  • Low Stock Items: Books below threshold

Quick Filters​

Filter inventory by:

  • Condition (new/used)
  • Category
  • Stock level
  • Recently added

Stock Levels​

Understanding Quantities​

FieldMeaning
QuantityTotal in stock
ReservedHeld for pending orders
AvailableQuantity minus reserved

Reservations​

When a customer checks out:

  1. Items reserved for 15 minutes
  2. If payment completes → inventory reduced
  3. If abandoned → reservation released

Pricing​

Setting Prices​

For each book, set:

  • Price: Current selling price
  • Compare At Price: Original price (shows strikethrough)

Used Book Pricing​

Common pricing strategies:

  • Percentage of new price (e.g., 50%)
  • Condition-based pricing
  • Fixed price categories

Inventory Sync​

With Square​

If using Square POS:

  • Sales in Square → inventory updates in BookWish
  • Changes sync within minutes
  • Manual sync available in settings

Sync Status​

Check sync health:

  • Last sync timestamp
  • Sync errors (if any)
  • Force sync option

Bulk Operations​

Bulk Price Update​

Update multiple prices:

  1. Select books (checkbox)
  2. Tap Bulk Actions > Update Prices
  3. Enter percentage or fixed amount
  4. Apply changes

Bulk Quantity Adjustment​

For inventory counts:

  1. Export current inventory
  2. Update quantities in spreadsheet
  3. Import updated counts
  4. Review differences
  5. Confirm adjustments

Categories​

Organizing by Category​

Assign categories for:

  • Website navigation
  • Reporting
  • Quick filtering

Default Categories​

  • Fiction
  • Non-Fiction
  • Children's
  • Young Adult
  • Classics
  • Poetry
  • Local Authors

Custom Categories​

Create categories specific to your store:

  1. Shop > Settings > Categories
  2. Add new category
  3. Assign books during entry

Location Tracking​

Why Track Locations?​

Location codes help staff:

  • Find books quickly for orders
  • Conduct inventory counts
  • Reorganize efficiently

Location Format​

Examples:

  • FIC-A3 (Fiction, Shelf A3)
  • KIDS-BOARD (Children's, Board Books)
  • USED-1 (Used section, shelf 1)

Inventory Health​

Regular Audits​

Recommended frequency:

  • Spot checks: Weekly
  • Section counts: Monthly
  • Full inventory: Quarterly

Discrepancy Handling​

When counts don't match:

  1. Document the difference
  2. Investigate cause
  3. Adjust inventory with note
  4. Update procedures if needed

Reports​

Stock Report​

Current inventory snapshot:

  • All titles with quantities
  • Value by category
  • Low stock alerts

Movement Report​

Changes over time:

  • Sales
  • Returns
  • Adjustments
  • Shrinkage

Dead Stock​

Identify slow-moving inventory:

  • Days since last sale
  • Quantity on hand
  • Suggested actions (discount, return to vendor)